T

Executive Assistant to the CEO - Hope Cooperative (TLCS, Inc.)

Tlcs, Inc.
2 days ago
Full-time
On-site
Sacramento, California, United States
$0 - $33.60 USD hourly
Are you a passionate and motivated individual eager to make a positive impact in the community? Hope Cooperative is a well-respected, award-winning nonprofit organization that provides comprehensive mental health and supportive housing services across Sacramento County. We’re seeking compassionate, dedicated individuals to join our team and support the most vulnerable in our community. 


Title: Executive Assistant to the CEO

Program(s) and Location: Administration (Sacramento, CA)

Schedule: Full-time non-exempt, 40 hours/week, Monday- Friday 8:30am-5:00pm 

Pay rate: $33.60/hour

Benefits: HOPE Cooperative (aka TLCS, Inc.) offers a competitive benefits package consisting of, but not limited to, the following, and may be subject to change:

  • 21 PTO days per year (4 weeks & 1 day) 
  • 26 PTO days after the 5th year (5 weeks & 1 day) 
  • 6 days paid sick time 
  • 11 paid holidays
  • 1 Personal Day
  • Leadership Development!
  • Reimbursements!
  • Eligible for Government Loan Forgiveness Programs
  • Employer-paid health insurance for employees and children (Kaiser, Sutter or Western Health Advantage)
  • HSA Contributions
  • Flexible Spending Account
  • 401k match
  • Transfer Sick Time Hours to PTO Hours
  • PTO Cash Out
  • Voluntary Dental, Vision, Life Insurance, Accident Insurance, Disability Insurance and more  
  • Employee Assistance Program
  • Regular wage step scale increases
  • Flexible start/end times for some positions
  • iPhone with unlimited data for personal/professional use and laptop for some positions 
  • Clinical Supervision towards licensure (for certain positions and upon approval)
  • CEU days for certain positions 
  • Up to $500 CEU allowance for certain positions
  • Annual BBQ and staff appreciation awards
  • Annual Gift Card Program
  • Referral Bonuses

* All benefit offerings are subject to change and are governed by the eligibility guidelines in the Employee Handbook.  This list represents a general summary of available benefits and nothing stated here should be interpreted as being included in a written offer for employment.


Position Description:

We are seeking a highly organized and proactive Executive Assistant to support the CEO with managing their day-to-day tasks and ensuring smooth operations within the organization. The ideal candidate will be efficient, detail-oriented, and capable of handling confidential information with discretion. The role requires excellent communication skills and the ability to anticipate needs, prioritize tasks, and solve problems effectively. In addition to supporting the CEO, the role serves as a key liaison to the board of directors, and supports the executive leadership team's needs in process management and strategic implementation. The Executive Assistant to the CEO has extensive interaction with community stakeholders and exudes a demeanor of professionalism and has the ability to cultivate positive relationships. 

Essential Duties and Responsibilities: (includes the following; other duties may be assigned)

  • Provide support and project management for a range of initiatives in which the CEO plays a lead role.
  • Manage the CEO’s calendar and daily workflow, juggling competing priorities as necessary and making appropriate and informed decisions regarding available time.
  • Serve as the primary point of contact for internal and external stakeholders, including screening and prioritizing incoming communications, responding to inquiries, and drafting correspondence on behalf of the CEO.
  • Build and maintain positive working relationships with internal team members, external partners, clients, and vendors. Represent executives professionally in all interactions.
  • Schedule internal and external meetings, coordinating all logistics and details, providing relevant preparation materials, and ensuring appropriate follow-up.
  • Screen, direct, respond to, and prioritize calls and correspondence, facilitating the smooth exchange of information as a first point of contact for staff, board members, and external partners.
  • Effectively manage social media platforms on behalf of the CEO based on organizational communication needs.
  • Coordinate travel arrangements for the executive leadership team, including itineraries, flights and lodging.

Education and/or Experience:

  • Bachelor's degree preferred, or equivalent combination of education and experience.
  • Proven experience as an executive assistant or similar role, supporting C-level executives or senior management.
  • Exceptional organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
  • Excellent verbal and written communication skills, with a keen attention to detail.
  • Proficient in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
  • Discretion and confidentiality when handling sensitive information.
  • Strong interpersonal skills and the ability to work effectively with diverse teams and personalities.
  • Flexibility and adaptability to changing priorities and requirements.
  • Professional demeanor and a proactive approach to problem-solving.
  • Ability to maintain composure and remain calm under pressure.

Certificates, Licenses, Registrations:

  • Possess a valid California Driver’s License and current vehicle insurance.  Driving records must meet, and continue to meet, the underwriting standards established by the generalized driving guidelines used by our insurance broker.   Must provide proof of insurance.
  • Must have at least 3 or more years of driving experience.

Other Skills, Abilities, and Job Requirements:

  • Ability to pass clearance of the Federal Bureau of Investigation (FBI) and/or Department of Justice (DOJ) background screenings.
  • Consumer of mental health services or a family member of a mental health consumer is desirable.
  • Work overtime as requested and approved.

HOPE Cooperative (aka TLCS, Inc.) is an Affirmative Action/Equal Opportunity Employer, and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class. Our agency embraces a diverse & culturally rich workforce, and we welcome all candidates to apply.

 

To apply, visit our Hope Cooperative – Online Career Center 

Final Filing Date:  Until Filled