Sales Support Coordinator

JOB SUMMARY 

Vintage Design is a flooring and cabinet subcontractor working with new home builders. We are looking for an organized team player to join our Sales Support team.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

1. Managing the following key processes and tasks for bidding:

• Prep all bid documents
• Download blueprints and all bid documents. 
• Review standard features list and SOW.
• Send bidding details to estimating team.
•  Gather material and labor cost. 
•  Fill out bid worksheets and review with Sales.
• Track bidding. 

2. Responsible for overall program readiness prior to Grand Open or order write-up

• Setup awarded communities in NextGen for All Trades.
• Upload take off templates – validate with quantities used on bid. 
•  Upload sequence sheet. 
•  Create diagrams using photoshop and Nextgen.
• Create and save all relevant documents for order processing and billing. 
• Validate contracts.

3. Setup community kick off meetings. 

• Train Order Processing & Design Center on new builders/communities. 
•  Create sample boards as needed. 
• Setup design center pricing. 
• Provide special pricing quotes.
• Memorialize changes and policies
• Learn how NextGen works both in the showroom and back end
•  Learn how the showroom & subcontractor side of the builder’s software programs work (Studio Chateau, Supply Pro, etc.)

4. Responsible for overseeing models.

•  Provide models and sales office pricing. 
•  Ensure all departments have completed their tasks and we are prepared to install models on expedited schedules. 
• Conduct/Track model walks and new community field measures.

5.  Attend builder meeting with Executive Vice President or Sales, as needed. 

6.  Maintain builder pricing. 

• Notify Sales of any price increase that affects our active communities. 
•  Implement price increase as directed by Sales and Management. 
• Work with the billing team to assist in any billing issues. 
•  Assist in reviewing job cost report. 

7. Other tasks as assigned by manager.

DUCATION, EXPERIENCE & QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

MANDATORY

• At least 1-2 years in a professional business environment
• High School education or equivalent.
• Ability to present and articulate points clearly and effectively. 
• Highly organized and able to manage multiple projects and priorities.
• Work well in a team environment.
•  Must be proficient in Microsoft Outlook and Excel.
• Adobe Photoshop experience a plus.
•  At least 1 year of homebuilder or construction industry experience.

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to sit at computer monitor for extended periods throughout the day.
• Must possess the ability to stand for extended periods of time; to reach with hands and arms; to move among and between offices; to handle mail and documents; to sit, stoop, kneel and crouch; to lift and move up to 10 pounds; to see well enough to discern differences in quality of documents and files.

WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• General working conditions
• Office environment
•  May have to meet tight deadlines

OUR BENEFITS

• Health Insurance (Medical, Prescription, Dental, and Vision)
•  Life Insurance
• Disability Insurance
•  Paid Holidays and Time Off
• 401(k) Plan with company matching

HOURS

Monday through Friday, 7:30 AM to 4:30 PM with required rest and meal breaks. Full time, non-exempt. Overtime may be required during busier seasons.

ADG is an equal opportunity employer and administers all personnel practices without regard to race, color, religious creed, sex, gender, age, ancestry, national origin, mental or physical disability or medical condition, sexual orientation, gender identity or expression, marital status, military or veteran status, genetic information, or any other category protected under federal, state, or local law. 

We are committed to helping individuals with disabilities participate in the workforce and ensuring equal opportunity to apply and compete for jobs. If you need any assistance at any point in the application or hiring process due to a disability and you need an accommodation, please email accommodations@adgus.net. Please do not use this email address for any other questions. Only inquiries regarding accommodations will be addressed.