Registrar

With supervisor approval, incumbents may be eligible for intermittent remote work; however, they must physically reside within the Sacramento region or have the ability to regularly report to a City of Sacramento physical worksite with little notice.

The Center for Sacramento History seeks a part-time Registrar to support the stewardship and documentation of archival and museum collections. This position focuses on accessioning, cataloging, collections records and database maintenance,  inventories, and documentation related to acquisitions, loans, and deaccessions, and other collection activities. The Registrar plays a key role in maintaining accurate collection records and supporting public access, exhibits, research requests, and collections care initiatives. This position works closely with archivists, curators, volunteers, and interns.

IDEAL CANDIDATE STATEMENT

The ideal candidate will possess:
 - Experience working with museum, archival, or special collections records and collection management databases.
- Strong organizational skills and exceptional attention to detail when maintaining complex records and documentation.
- Experience handling historical artifacts, archival materials, or other cultural heritage collections using accepted professional standards.
- Strong communication and collaboration skills, with the ability to work effectively with staff, volunteers, researchers, and donors.  

Under direction to perform professional work providing for the safekeeping and responsible management of archival and museum collections of the Center for Sacramento History and for any items collected by the Center. The specific aspects of care are outlined in the Center's Collection Management Policy.

SUPERVISION RECEIVED AND EXERCISED

General supervision provided by the City Historian.  Responsibilities include the supervision of lower level staff, volunteers, and interns.

The following duties are typical for this classification.  Incumbents may not perform all the listed duties and/or may be required to perform related duties as needed.

• Register incoming and outgoing collections.
• Accession and catalog new items insuring that all documents are properly processed.
• Maintain detailed inventory and accession files of the museum and archival collections, including management of collection database.
• Utilize computerized collection management system to maintain accurate storage locations for all collection items. 
• Oversee storage of the collection to ensure that it is safe and accessible and meets American Alliance of Museums (AAM) collections storage standards.
• Implement a 5-year inventory cycle as stipulated by the Collection Management Policy.
• Serve as risk manager for assessing potential conservation needs of the collection.
• Assess conservation proposals with the curators; identify conservation resources.
• Maintain statistics that relate to the collection.
• Implement deaccession policy including determining objects' legal status, tracking the deaccession process and coordinating the disposal of deaccessioned objects.
• With curators, assess loan requests for artifacts in the collection.
• Generate and maintain all documentation pertaining to incoming and outgoing loans including exhibition contracts, loan agreements, receipts, shipping documents, and condition reports.
• Arrange for appropriate shipping and crating for incoming and outgoing loans.
• Maintain or supervise maintenance of holding and processing areas (cleaning, dusting, etc.)
• Supervise and train employees and volunteers in the processing of collections.
• Write reports and correspondence.

Knowledge of:

• Museum collections management practices, specifically museum registration and ethics.
• Principles of museum conservation.
• Museum standards and techniques for shipping artifacts.
• Understanding of legal aspects of managing museum and archival collections.
• Computerized collection management software.
• Museum professional environmental standards and security practices.

• Set up and maintain detailed recordkeeping systems.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Communicate effectively, both orally and in writing.
• Work on numerous projects simultaneously and prioritize multiple and long term projects.
• Safely handle artifact and archival collections in a variety of media.
• Examine and document artifacts for physical damage and/or defects.
• Plan, organize, and review work of subordinates.
• Train, supervise, and evaluate subordinates.

PROOF OF EDUCATION

Should education be used to qualify for this position, then proof of education such as, but not limited to, university/college transcripts and degrees should be submitted with your application and will be required at the time of appointment. Unofficial documents and/or copies are acceptable.

An applicant with a college degree obtained outside the United States must have education records evaluated by a credential's evaluation service. Evaluation of education records will be due at time of appointment.

PROBATIONARY PERIOD:

Employees must complete twelve (12) months of probation at a satisfactory performance level prior to gaining permanent status.