HR Administrative Assistant Internship

Balanced Body is seeking an enthusiastic and detail-oriented HR Intern to support the Human Resources team for up to 2-months. This internship provides hands-on experience across a variety of HR functions including employee engagement, records management, and event coordination. The intern will collaborate with multiple departments and gain valuable real-world skills in a supportive, team-oriented environment. 

Key Responsibilities 

The HR Intern will support the following ongoing and project-based activities: 

• Employee Engagement & Recognition

· Assist in updating and maintaining the BB Photo Wall to reflect current team members 

· Participate in and support Fresh Team activities and other company events as scheduled 

• HR Records & File Management
  • File active & terminated employee records under the supervision of HR staff 
  • Scan and digitize termination file boxes in coordination with HR team members 
  • Assist with organizing and maintaining the HR storage room
  • Support preparation and assembly of new hire onboarding packets 

 Qualifications 

• Strong attention to detail and organizational skills 
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) 
• Learn to handle confidential information with discretion and professionalism 
• Strong interpersonal skills and ability to work collaboratively across departments 
• Self-motivated with the ability to manage multiple tasks and meet deadlines 
• Positive, team-oriented attitude with a willingness to learn 

Skills Gained Through the Internship

Upon completion of the HR Internship, the intern will have developed and demonstrated the following skills: 

Professional & Foundational Skills 

• High attention to detail 
• Accuracy in data entry, file labeling, and records management 
• Time management 
• Juggling multiple concurrent projects with varying deadlines 
• Prioritizing urgent deliverables 
• Physical organization of storage rooms and filing systems 
• Digital organization of scanned documents and HR records 
• Collaboration across multiple departments 
• Working with HR team members, managers, and cross-functional departments 
• Following direction from multiple supervisors across projects 

HR-Specific Skills 

• Knowledge of personnel file structure and filing processes 
• Familiarity with file retention practices and confidentiality requirements 
• Document digitization and electronic file management 
• Assembling onboarding packets with attention to completeness and accuracy 

Employee Engagement & Event Coordination 

• Support for employee recognition programs 

Communication Skills 

• Written communication 
• Handling sensitive employee information appropriately 

Work Schedule

This position is onsite and part-time, 3-days per week, Monday to Friday. 

The Company

https://www.pilates.com/BBAPP/V/company/craftsmanship.html 

Balanced Body is the world's largest designer and manufacturer of Pilates equipment, as well as a provider of high-quality Pilates and other mind-body instructor training and continuing education. We currently do business in over 100 countries, with world-renowned customer service and a serious commitment to environmentally-friendly business practices. If you want to work with a company with a passion for changing lives in ways small and large, let us hear from you.

Balanced Body is an equal opportunity employer dedicated to workforce diversity.

NO AGENCY CALLS!