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Accounting Technician

City of Sacramento
1 day ago
Full-time
On-site
Sacramento, California, United States
$48,749.30 - $68,595.16 USD yearly

THE POSITION

THIS JOB POSTING WILL AUTOMATICALLY CLOSE UPON THE RECEIPT OF 50 APPLICATIONS

OR

AT THE FINAL FILING DEADLINE, WHICHEVER OCCURS FIRST.

With supervisor approval, incumbents may be eligible for intermittent remote work; however, they must physically reside within the Sacramento region or have the ability to regularly report to a City of Sacramento physical worksite with little notice.

The Department of Public Works, Fleet Management Division, is seeking an Accounting Technician to join the Fleet team. The Accounting Technician is an essential member of the team, supporting daily operations and ensuring accurate, timely processing of fleet-related financial activities. This role is responsible for reviewing, processing, and paying a variety of fleet invoices daily, including but not limited to parts, repairs, fuel, and motor pool charges. This position is the primary point of contact for internal staff across multiple maintenance shops, the Accounting Technician investigates invoice discrepancies and works directly with external vendors to resolve issues efficiently and professionally. This position also assists with fuel transaction monitoring, reimbursement processing, and the maintenance of petty cash logs. The Accounting Technician position plays a crucial role in supporting fleet operations.

IDEAL CANDIDATE STATEMENT

The ideal candidate will have a basic knowledge of accounting principles, strong attention to detail, and excellent time management to provide accounting support for the division. The ideal candidate will possess the skills to effectively communicate, work well with others, provide exceptional customer service support to internal and external customers, the ability to analyze data and find solutions, and the ability to prioritize workloads in a fast-paced environment. If you thrive in a collaborative team environment and have a passion for precision in accounting, we encourage you to apply for this vital role.

To maintain an accounting system and to perform paraprofessional accounting duties.

SUPERVISION RECEIVED AND EXERCISED

Direction is provided by a Senior Accounting Technician, professional or management personnel. Responsibilities may include the indirect supervision of accounting clerical and general clerical positions.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Prepare and audit materials requiring analyses of supporting documents insuring that all entries and adjustments are entered properly in the system.
     
  • Identify and resolve problems and inconsistencies, determining corrective entries involved in maintaining accounting controls.
     
  • Examine, reconcile, balance, and adjust accounting records.
     
  • Prepare a variety of State, Federal, and local claims, statements, and reports from a variety of sources including preliminary data, accounting records, and computer printouts.
     
  • Answer questions and advise on procedures in preparing accounting transactions.
     
  • Provide data on monies due, collected, and delinquent for accounting information and annual auditors reports.
     
  • Prepare and submit accounting information for data processing; reconcile any differences between accounting records and data processing reports; request reports and end of year printouts from data processing.
     
  • Coordinate accounting activities with other City departments, divisions, and sections.
     
  • Other related duties may also be performed; not all duties listed are necessarily performed by each individual holding this classification.

QUALIFICATIONS

Knowledge of:

  • Principles and practices of financial record keeping.
     
  • Basic accounting principles.
     
  • Modern office procedures and equipment.


Ability to:

  • Understand and interpret the principles, laws, and procedures involved in fiscal record keeping and accounting functions.
     
  • Prepare financial reports and maintain ledgers and journals.
     
  • Analyze data and draw logical conclusions.


EXPERIENCE AND EDUCATION

Any combination of experience and education that would provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Experience:
Three years of increasingly responsible experience in the maintenance of financial, fiscal and related statistical records.

Education:
Specialized courses in accounting and business practices.

PROOF OF EDUCATION

Should education be used to qualify for this position, then proof of education such as, but not limited to, university/college transcripts and degrees should be submitted with your application and will be required at the time of appointment. Unofficial documents and/or copies are acceptable.

An applicant with a college degree obtained outside the United States must have education records evaluated by a credential's evaluation service. Evaluation of education records will be due at time of appointment.

PROBATIONARY PERIOD:

Employees must complete twelve (12) months of probation at a satisfactory performance level prior to gaining permanent status.

THE SELECTION PROCEDURE

Please note, the City of Sacramento's preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders. All e-mail notifications can also be accessed through the governmentjobs.com applicant inbox.

1. Application: (Pass/Fail) – All applicants must complete and submit online a City of Sacramento employment application by the final filing deadline or upon the receipt of 50 applications; whichever occurs first;

  • Employment applications must be submitted online; paper applications will not be accepted. 
  • Employment applications will be considered incomplete and will be disqualified:
    • If applicants do not list current and/or past job-related experience in the duties area of the " Work Experience" section. Note: Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours/week).
    • If "see resume" is noted in the "Work Experience" section; a resume will not substitute for the information required in the "Work Experience" section. 
  • Proof of education such as, but not limited to, university/college transcripts and degrees should be submitted online with your application. Proof of education will be required at time of appointment.
  • Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position. 
  • If you’re requesting Veteran’s credit, a copy of your DD214 must be submitted online with your application or emailed to the Employment Office by the final filing deadline. Information regarding the use of Veteran’s credit can be found in the Civil Service Board rules under rule4.9C.
  • Applicants are responsible for attaching a copy of their DD214 to each position for which they apply.

2. Training and Experience Exam: (Weighted 100%) –The questions located at the end of the application are the Training and Experience (T&E) Exam. Responses to the T&E questions will be rated and scored. This exam will evaluate the relevance, level, and progression of a candidate's education, training and experience. The exam score will determine your ranking on the eligible list for this job. When completing the T&E questions, please note:

  • Responses to the T&E questions must be submitted online; paper questionnaires will not be accepted.
  • A resume will not substitute for the information required in the T&E questions.

3. Eligibility: Candidates who pass the Training and Experience Test will be placed on the eligible list. The hiring department may contact candidates for interview at any time during the life of the one-year list. Candidate’s eligibility expires one year from the date of notification of a passing score for the Accounting Technician examination.

4. Screening Committee: (Pass/Fail)– All candidates that pass the examination and are in one of the top three ranks will have their application forwarded to the hiring department for review. The hiring department will select the most competitive applications for further consideration. Human Resources will only evaluate employment applications for the minimum qualifications, as stated on the job announcement, for applications selected by the hiring department.

5. Conditional Hire: Upon receipt of a conditional offer, the selected candidate must complete and pass LiveScan/fingerprinting. If applicable, candidates may also need to pass a pre-employment medical exam, controlled substance and/or alcohol test, and possess any required licensure or certification prior to receiving a start date from the Department. Failure to meet these prerequisites will be grounds for withdrawal of your conditional offer of employment.


QUESTIONS: For questions concerning this job announcement and the application process: