Accounting Specialist - Temporary

Job Summary: The Accounting Specialist is responsible for supporting the organization’s financial operations, including accounts payable, accounts receivable, payroll processing, and general accounting functions. This role works closely with the Senior Director of Administrative Services and Operations, Director of Quality and Billing and Accounting Consultant to ensure accurate, timely, and compliant financial reporting and recordkeeping.

Essential Duties and Responsibilities:

• Maintain accurate accounting records to support a timely and successful year-end close.
• Assist the CFO and CPA with year-end tax preparation.
• Process month-end close activities accurately and in a timely manner.
• Reconcile accounts receivable on a monthly basis.
• Prepare and enter journal entries accurately.
• Perform monthly bank reconciliations for all accounts.
• Reconcile and enter credit card transactions.
• Maintain an accurate and up-to-date list of 1099 vendors.
• File and submit required licenses and tax returns as needed.
• Reconcile balance sheet accounts and record prepaid expenses as needed.
• Support payroll processing, including reports, deposits, deductions, and reimbursements.
• Ensure timely and accurate tax deposits to avoid penalties.
• Process accounts payable, including reviewing invoices prior to entry into the CBS accounting system.
• Assign invoices to appropriate general ledger accounts and seek clarification when needed.
• Generate and distribute weekly CBS financial reports to leadership.
• Provide month-end reports to the accountant by the 15th of the following month.
• Maintain accurate petty cash records.
• Prepare and update monthly financial reports and provide them to the Senior Director of Administrative Services and Operations and Director of Quality and Billing.
• Maintain accurate records for checking, money market, and CD accounts, including check registers.
• Assist with preparing bank deposits when needed.
• Support the setup and maintenance of bank accounts and required documentation.
• Assist with preparation of pre-audit work papers for financial audits.
• Review accounts receivable and aging reports to support timely collections.
• Follow established accounting procedures to support financial objectives.
• Assist with special projects assigned by leadership.
• Demonstrate strong problem-solving skills, attention to detail, and the ability to meet deadlines.
• Provide general accounting support and perform other duties as assigned.

Job Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Knowledge, Skills, and Abilities:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). 
• Experience creating standard operating procedures (SOPs) preferred. 
• Ability and willingness to learn new technology and support process improvement initiatives. 
• Experience working in a healthcare or medical insurance environment preferred. 
• Excellent verbal and written communication skills. 
• Excellent active listening and critical thinking skills. 
• Ability to solve moderately complex problems with minimal supervision. 
• Strong ability to multi-task, manage time effectively, and meet deadlines. 
• Demonstrated strength in project coordination, organization, and follow-through. 
• Ability to give and receive constructive feedback professionally. 
• Ability to maintain strict confidentiality and handle sensitive information appropriately. 
• Strong attention to detail and accuracy in documentation. 
• Intermediate proficiency with email and electronic communication tools. 
• Ability to work independently as well as collaboratively in a team environment. 
• Ability to present oneself professionally and represent the organization appropriately. 

Education, Licensure and Experience

• High School Diploma or GED required.
• Bachelor’s degree in accounting or related field preferred.
• 3–5 years of accounting experience required.
• Experience in a hospital, clinic, or healthcare setting is strongly preferred.

Pay Rate

$28.08 | $32.47 | 36.75